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In Transport Vehicle user can distinguish which are the buses goes Morning / Evening / Both. This separation is done keeping in account that school may wish to categories which are the passengers travel only in Morning / Evening / Both times. And in case of break down of vehicle, the user can assign alternate bus to pick / drop the passenger. This intimation can be sent to Parents & Staffs  through SMS.

 

Excerpt

If you’re manually planning your school bus routing schedules, there’s no way for you to be fully confident that the data you’re seeing is accurate and up-to-date. When disparate systems house your important student and driver data, the daily management of your school bus routes is, in a word, stressful.

Manually managing this data for school bus routing is also time-consuming, inefficient and costly to your school district.

School Admin Transport Manager assists the users in managing the Vehicles, Routes, assigning students and staffs, tracking the capacity of each vehicle.

  1. Track Vehicles
  2. Track Routes
  3. Track student / staff are in which Bus.
  4. In emergence assign another vehicle in situation of vehicle break down.
  5. Send school reached and left SMS, even in emergency the school can send SMS to parents. This will avoid ambiguity.

 

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Step 1: Go to Transport Master, Click on Transport Vehicle Menu

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To manage Transport follow the below steps:

  1. Assign Slabs in Student Slab - Creating Fee Slabs and Students Information - Student Slabs.
  2. Create Vehicle in Vehicle Masters- Vehicle.
  3. Create Transport Vehicle - Transport Vehicle.
  4. Create Transport Route - Transport Route.
  5. Assign Transport Vehicle for students and staff  - Assign Transport Vehicle to Student and Staff.
  6. Generate Report - Transport Manager Reports

Note:

  1. Routes will be added as slabs initially when the students are added. Please refer how to create and assign Transport Slab for students Creating Fee Slabs and Students Information - Student Slabs.

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Step 1: Go to Transport Master, Click on Vehicle Menu

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Step 2: Once you click on Transport vehicle menu under Transport masters, Transport vehicle master will be opened as shown below.

click on Add button to add new vehicle. In the Transport Vehicle table it will show all the vehicle previously created.

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Step 3: Once you click on  (plus) Add,  Add/Edit Transport Vehicle window will be shown as below

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In the Add / Edit Transport Vehicle Details dialog, you need to provide the details as show in the screen.

  1. Enter Select the Vehicle Namevehicle.
  2. Enter the Reg No. and Vehicle Model. Its not mandatory, for any specification you can enter the information.Select the staff who is in charge to drive respective vehicleRoute name whether the vehicle goes to morning trip.
  3. Click on Add.
  4. If the Bus even goes to evening route , create the Transport Vehicle record for evening route by selecting the Evening Route check box. Click on add.
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Finally, Click on Add button to create a vehicleTransport Vehicle. Once the data is saved you will see aTransport Vehicle Successfully added message. Repeat the above steps to add all the Transport Vehicle in your School. Once all the vehicle Transport Vehicles are added click on Close button to close the Add/Edit window.

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The Transport Vehicle Master will look as shown below.

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Edit or Delete a record

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You can edit and change the added record by clicking on Edit icon in Action column.

You can delete the record if created duplicated or not required by clicking on delete icon   in Action column.

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You will not be able to delete Transport Vehicle once you assign  Transport Vehicle. Student and Staff.

If a vehicle breaks down, the user can assign alternate bus for pick up / drop. And intimate the parents and staff about the change in Vehicle. Once the regular transport vehicle is in form, user can re-edit and un-assign  the alternate bus.