How to Promote Students to higher class for next Academic Year?

Promotions are always done in the descending order.

  1. 10th students must be given TC.

(10th class becomes vacant)

       2. Then 9th students can be promoted to 10th.

(9th class becomes vacant)

        3. 8th students can be promoted to 9th.

(8th class becomes vacant)

         4. 7th students can be promoted to 8th and so on.

 

How to issue TC is been explained in Issue TC (Transfer Certificate) page.

Before you promote students to next Academic Year you need to do some initial settings.

  1. Create Next Academic Year.

 

How to create Next Academic Year?

 

  • Click on OPTION at top right of the page.
  • Click on settings tab.

On clicking settings tab, a page will be displayed with Switch Academic Year tab as shown below.

 

 

  • Click on ADD button to create new Academic Year.
  • Now Change the Current Academic Year to newly created academic year.
  • Click on Switch Academic Year button.

    For Example: If current academic year is 2016-2017, if you have to promote students to 2017-2018 academic years.

                                Change the current academic year, from 2016-2017 to 2017-2018.

 

 

  • Now, Logout of the application and Login again (so that next academic year gets created successfully).

 

Every time you create or switch academic year, you need to logout and login again.

 

  • Now, again change switch back to your Current Academic Year (academic year from which students are to be promoted).

        In Example: Switch back to 2016-2017 from 2017-2018.

 

By doing this, a new academic year to which students has to be promoted is created and also you can easily work on any of the academic year easily by soft switching the academic year view.


How to soft switch academic year view?

 

What is soft switching of academic year?

Staying in current academic year and working on another academic year.

 

Click on drop down current year view at top right corner. It lists all the academic year you have created in switch academic year tab under settings.

 

 

On choosing a year, you can see a message in menu bar as shown below.

 

 

Here, currently you are in 2016-2017 academic year but can work on 2017-2018 academic year.

 

Once you soft switch the year, you will be able to view the details of the selected Academic Year View.

Soft switching is useful while adding new students to next academic year.

 

  • Click on OPTIONS tab at top right of the page.
  • Click on Promotion/Transfers tab.
  • Click on Promote students tab.

 

  • On clicking Promote students tab, a page with following fields will be displayed.

 

  1. Choose From Class (existing class of the student).
  2. Choose From section (existing section of the student).
  3. Choose To Class (Class to which student has to be promoted).
  4. Choose To section (Section to which student has to be promoted).
  5. Click on Filter button.

 

Following page will be displayed with list of students who has to be promoted (i.e. students of From Class).

 

In our example, list of 9th standard students will be displayed as shown below.

 

 

  • Select the students to be promoted by enabling check box.
  •  Click on Update button at the bottom of the page.

Students will be successfully promoted to the next higher class.

If you are promoting all the students then enable select all check box.

Once after promoting the students,

To view the students promoted to next academic year, Switch the academic year in settings, logout and login again.