Employee Category

Declaration of Employee Category is required for the attendance calculations. This menu will allow users to group the employees on certain rules.

For example: Employees for whom OT (Over Time) is applicable can be grouped under a category and the rest can be put in a different group.

Step 1: Goto Masters , Click on Employee Category menu.

Once you click on Designation menu in the masters, Designation master will be opened as shown below.

Add Employee Category

Step 2: Click on 'Add' button to add new Employee Category.

Step 3: Once you click on Add, Add/Edit window will be shown as below.

Here rules like weekly off , grace time should not be set, if the rules are common for all the employees and should be set in the 'Attendance Setting' menu.

The explanation is given below.

Category Details Consist of Category Name, short name and Attendance Calculation Details

Attendance Calculation Details are:-

Select Weekly Off as per the Company requirement and select only if it has not been set in the Attendance settings menu as explained below.

In Attendance settings menu the weekly off would already been set if the weekly of is same for all the employees in the Company/ Branch. In case if the weekly offs are to be set based on 'Employee Category' only then the weekly off has to be set in this menu.

Enable OT – If this is enabled then OT(Over time) will be calculated for this category of employees. If not the OT will not be calculated.

Consider weekly offs – If this feature is enabled then weekly offs will be considered in paydays during salary calculation else weekly off wont be considered in pay days calculation.

If you check the “Grace Time” then it is Used to neglect ”Late Coming \ Early Going” Minutes if it is less than Specified Minutes.

If you check “Consider Early Coming Punch “it will allow you to set whether to take Punches before Shift Begin Time or not.

If you check “Consider Late going Punch” it will allow you to set whether to take Punches after Shift End Time or not.

If you check “Deduct Break Hours from Work duration” it is used to set whether to deduct break hours from Work Hours or Not. This Break Hours will be deducted according to Shift Break1 and Break2.

If you check “Calculate Half Day If Work duration Less Than” it is used to set whether to mark half day Present or not If work Duration is Less than specified Minutes.

If you check “Calculate Absent If Work duration Less Than” it is used to set whether to mark Absent or not If work Duration is Less than specified Minutes.

Note: The above 2 points to calculate absent or half day is also available as weekly offs in Attendance menu. Hence these 2 will work only for the employees for whom this 'employee category' will be set and should not be set if already set in the Attendance menu.

Minimum OT

Maximum OT

Minimum hour to work for OT – When this is checked and value is set in minutes, then the employee should have at least worked for minimum of so many minutes to be counted for Over time.

Select the users under which users, the employee category details should be visible.

Select the fixed wages editable, If the fixed wages such as BASIC, DA and HRA are to be made editable in the salary table.