SchoolAdmin FAQ

Ques 1: How to add multiple students at one time ?

Ans 1: Adding multiple student can be done by creating a CSV file in which all the details of the student should be there. You can click on IMPORT under Student information, select the class and section in which you want to add the student.

Ques 2: Fee Payment receipt is not coming properly ?

Ans 2: If the receipt is not coming then goto Mozilla browser open menu( present in the top right with 3 horizontal lines) then click on Options, choose applications, then under Content type search for Portable Document Format (PDF) and set "Use Adobe Acrobat" under Action.

Ques 3: How to increase the font size of the Fee payment Receipt ?

Ans 3: To increase the font size goto to the drive where School Admin is installed and open SchoolAdmin–>tomcat -->webapps-->SchoolAdmin–>script and copy studentPaymentReceipt.odt and paste in desktop. Then open copied ODT and increase the font size, save it and replace back in the script folder.

NOTE: To do any changes in ODT files, Open Office Document(ODT) must be installed in your system otherwise the odt will get corrupt and the receipt will not come again.

Ques 4: How to set and collect  fees for student which is not defined or varies from student to student?

Ans 4: TO SET FEES --> In this case add one fees name (which you want to take) and go to Fee Group, create one Fee group with the same name and mark it as "Custom" under Fee Group Type and    click on ADD. You will receive a message " Fee Group added successfully".

          TO COLLECT FEES --> Go to Admin master and click on fee payment. Select class, section and student name. select the fee group which you have given as custom and click on "Add custom fee payment", select the fee name and give the amount and click on Add. The amount which you have added will be displayed under total amount. Click on Pay Fee to pay the fees.

Ques 5: How to run School Admin Software in different system other then in which software is installed ?

Ans 5: To run software, check the IP address of the system in which the software is installed then go to system in which you have to run the software.Open Mozilla browser and type the URL as IPadress:8080/SchoolAdmin. For eg if the IP is 192.168.1.45 then type the URL as 192.168.1.45:8080/SchoolAdmin. 

NOTE: Both the system should be connected through LAN wire.

 Ques 6: How to check SMS Balance Count ?

Ans 6: To check balance count Go to options --> setting --> SMS Setting --> Click on "Balance Check". The SMS count will be displayed.

NOTE: SMS setting should be configured in the software then only you can check SMS count.

Ques 7: How to change fee amount ?

Ans 7: Fee amount can be changed by clicking on Masters–> Fee amount. Once after opening the fee amount, select  Fee Group Type (Annual,Monthly,Term),select Fee group name then select the fee name which you want to change and click on "Find". Click on "Edit" icon (White Page with pencil on top) under action and change the amount and click on "UPDATE". You will get a message "Fee amount updated successfully".

Ques 8: How to assign slab to student ?

Ans 8: Once after creating the slab we can assign it to student under Student Information --> Student Slab. Select the class, section and click on Find if you want to assign to many students in a class or if you want to assign to few student then you also do by selecting the class, section and student name. The slab which you have already created will be displayed under the Student slab master. Select the slab for each student and finally click on UPDATE. You will get a message "student slab updated successfully".

Ques 9: How to collect different receipt for a particular Fee Group ?

Ans 9: To collect different receipt for a particular fees go to Masters --> Fee Group. Click on Edit under Action and click on Reset Payment time or Print Separate receipt and click on Update. If you want new receipt number to be generated starting from 1 then check on "Receipt counter applicable". The New separate with new receipt series will come for a particular fees.

Ques 10: How to promote students to the next academic year ?

Ans 10: To promote students to next academic year goto Student Information --> Promote Students. Select From Class, From Section, To class, To section and click on Filter. All the student will be displayed below. Click on select all, all the student will be checked automatically then click on update.

NOTE : Next Academic Year must be created before promoting the student and atleast once switching of academic year must be done.

Ques 11: How to switch to next academic year or previous academic year  ?

 Ans 11: To switch to next or previous academic year click on Options --> Setting -->Switch Academic Year. Choose a academic year in which you want to go and click on switch academic year. You will get a message " Are you sure you want to switch Academic Year" then click on Yes. You will receive a message "Academic Year Switched successfully". Then logout and login once  to view that academic year data.

Ques 12: How to create new academic Year ?

Ans 12: To create Next academic Year goto Options --> Setting --> Switch Academic Year and click on Add. Enter the information and click on Add. You will get a message "Academic Year will be added successfully".