Exam Configuration

Exam configuration is a global setting done for the respective academic year. It is used to configure number of tests and terms of your school, where you can configure how many test/term school will conduct in current academic session. Along with configuring the test and term, user can take the combination aggregate of test and term and arise at the total score after each term exam and final/ overall grade. The configuration menu does not restrict different school's in configuring respective academic exam details.

Step to follow ;-

Step 1 :- Go to Grading System, Click on Exam Configuration menu.

Once you click on Exam Configuration menu, Exam configuration will be opened.

Step 2 :- Once you click on Add button, Add/Edit Exam Configuration will be shown as below.

In Configuration Tab:

By default, software will display the configured Test Name as “FA”, Test No. as “4”, Term Name as “SA”, and Term No. as “2”. This configuration is editable, as the user configure , the respective number of test and term will be displayed in other modules of Grading System where test and term selection is provided.

How to edit Open office files.

Example for Grade 1

In configuration tab :

It will show in Subject marks menu with same test (/term) name and number.

Example: For Grade Nursery;-

In configuration section;-

It will show in Subject marks with same name and number.

Select Term one Attendance date and Term two Attendance date.

We assume that the school provide attendance percentage for respective terms . If the school uses Daily Attendance then the user can specify from Academic year profile from date to which date the Term I attendance has to be calculated and till which date the Term II attendance is considered.

Define the start and end date for Term I and Term II. This will be useful for calculating and displaying the student's attendance per Term in the Student Report Card.

Example; - If you enter Term I attendance date as “01/04/2016” & Term II attendance date as “01/10/2017”.

For Term I Attendance is considered from 1/04/2016 and for Term 2 it will consider from 01/10/2016.

Enter Test report Card name, Term report Card name and Consolidated Report Card Name. By default, file name for test report card will be “reportcardFA” , Term report Card name will be “reportcardSA” and Consolidated Report Card Name as “consolidatedReportCard”.

If the school uses different exam configuration for different grade level, the user can have the formats saved in open office and provide the respective file name created for the respective grade. By this configuration, when the user generates marks card, the software will fetch the respective file with the name configured in Exam configuration menu.

Select Grade where you want to assign overall configuration to class.

In Exam One/ Exam Two/ Exam Three/ Exam Four/ Exam Five Tab:

In CCE (Continuous and Comprehensive Evaluation), they take test named as Formative Assessment (FA) and term named as Summative Assessment (SA). There are two terms in an academic year. In TERM I which is the first session of the academic year 2 tests (FA1 and FA2) and 1 exam (SA1) will be conducted. Similarly, in the TERM II which is the second session of the academic year 2 tests (FA3 and FA4) and 1 exam (SA2) will be conducted. So in an year 4 tests (FA) and 2 exams (SA) will be conducted.

In the final report card certain percentage of marks are considered from each and every test and exam to generate a consolidated report card.

EXAM ONE:

Exam one tab is used for configuring the TERM I.

Enter the percentage of marks considered for the final consolidated report card. For each subject, specified percentage of marks in two FA and SA1 is converted to a scale of 100 and corresponding grade is displayed in the the report card.

At the last final exam report card they calculate 40 % from every test subject and 60 % from every exam.

Here, from FA1 and FA2 we are considering 10% of marks (Maximum marks of 25) and from SA1 we are considering 30% of marks (Maximum marks of 50) and we are converting it to a scale of 100 in order to display the corresponding grade in the report card.

Enter Exam name (FA), same test name you have to enter here what you gave in configuration tab and how much number you gave for test same number test % you have to enter. Example if you gave 4 number of test than you has to enter percentage till test 4 percentage %. It will show like below dialog box;-

For Term they take 60 % in Exam subject marks so you can enter 20% from each and every Exam 1(SA1) marks subject and 40% from each and every Exam 2 (SA2) marks subject. So for this, we define one tab.

“Exam two” where you can assign percentage of exam how much exam you take in your class as per CCE there is only 2 exams (SA1 and SA 2) so here you assign till Term2 percentage %.

Enter Exam name (SA), same term name you have to enter here what you gave in configuration tab.

Example if you gave 2 number of test than you has to enter percentage till term 2 percentage %. It will show like below dialog box;-

In CCE, in the final report card they take overall grade i.e. 40 % of Test (FA) + 60% of Exam (SA). So for this, we define one tab “Exam three” where you can assign percentage of test and exam.

Enter Exam name (FA+SA), enter Test Percentage and Term Percentage. It will show like below dialog;-

In CCE, in the final report card they describe CGPA. So for this, we define one tab “Exam Five” where you can assign percentage of test (FA1 to FA4) and exam (SA1 and SA2) and number of subjects (Part A).

Note: - In number of subject you can enter only Part A subject, then it will come accurate CGPA otherwise it will considered all subjects (Part A and Part B).

Enter Exam name (CGPA) and Check on Exam Overall Grade and Enter number of subjects (only total number of Part A subject). Enter Test Percentage and Term Percentage. It will show like below dialog;-

After defining all exam tab your consolidated student report card will be show like below;-